The American University of Paris - Collaboration Tools

Microsoft Whiteboard

Pierre-Yves Vasener — Thu, 18 Jan 2024 22:57:09 +0000

Whiteboard is an application that is free to use for all �� Community members. It is a collaborative online whiteboard, and it can do so much more than a traditional one! It allows you to collaborate with students or colleagues on an shared smart board through any device. You can draw, sketch and attach sticky notes, type, add and manipulate images. You can even create a table very easily because Whiteboard recognizes the shapes you draw. Whiteboard may be used by faculty and students, of course, but also by �� staff members to run efficient meetings, generate brainstorm and work together on a given project.

Features

Training Resources

DESKTOP AND MOBILE

For the best experience, we recommend using the OneNote app:

Download the Whiteboard app  for Windows or Mac.
Mobile apps are available for iOS, Android, and Windows Phone 10 from their respective app stores.

ON THE WEB

Log in to https://www.office.com/ with your �� email address and password.
Search Whiteboard in "all apps."
Click the Whiteboard icon to launch the application.

Access Microsoft Whiteboard

Microsoft Sway

Pierre-Yves Vasener — Thu, 18 Jan 2024 22:53:27 +0000

Sway is a presentation program that is free to use for all �� Community members. It allows you to combine text and media in order to create innovative presentations, in a more user-friendly way than with PowerPoint. You can insert content in a Sway from your device as well as internet sources such as OneDrive or YouTube.

Features

Training Resources

ON THE WEB ONLY

Log in to https://www.office.com/ with your �� email address and password.
Click the Sway icon to launch the application.

Access Microsoft Sway

Microsoft OneNote

Pierre-Yves Vasener — Thu, 18 Jan 2024 22:41:32 +0000

OneNote is an application that is free to use for all �� Community members. It is the equivalent of a digital notebook where you can include text, equations, images, videos and more. Thanks to OneNote, keep all of your notes in a single place, manage and share them very easily, whether at �� or from home. Because your notebook are stored online, you will be able to access them from any device.

Features for everyone at ��

Get started – Learn basic tasks to accomplish with OneNote.
Take notes and more  – Manage files, embed content, make a quick search in your notebook, create links to it and even convert and solve math equations!
Put your notes in the best shape – Format and check the spelling of your text, insert pictures, tables, or videos. Send photos from other apps and manage them in OneNote.
Learn how to draw and sketch in OneNote
Share, synchronize and protect your digital notebook
Tips to organize your notebooks
Microsoft FAQs about OneNote troubleshooting

Professors: Make the most of the Class Notebook

Use OneNote Class Notebook and see the features especially set created for teaching purposes:

Student Notebooks – Allow a private space you can share with each of your students. You can access every student notebook while they can only see their own.
Content Library – Set up a read-only space to share documents (syllabus, PDF, texts, homework) with your students.
Collaboration Space – Create a space where everyone in the class can share, organize and collaborate.
Channel Notebook – Allow your students to work on Onenote in small groups if you have created channels in Teams.

Students: Organize your courses and work efficiently

Staff & Faculty: Collaborate with colleagues

Training Resources

DESKTOP AND MOBILE

For the best experience, we recommend using the OneNote app:

Download the OneNote app for Windows or Mac.
Mobile apps are available for iOS, Android, and Windows Phone 10 from their respective app stores.

ON THE WEB

Log in to https://www.office.com/ with your �� email address and password.
Click OneNote to launch the application.

Access OneNote

Microsoft Forms

Pierre-Yves Vasener — Tue, 10 Jan 2023 14:23:34 +0000

With Microsoft Forms, you can create surveys, quizzes, and polls, invite others to respond to it using almost any web browser or mobile device, see real-time results as they're submitted, use built-in analytics to evaluate responses, and export results to Excel for additional analysis or grading.

Features

Training Resources

Frequently Asked Questions

Why use Microsoft Forms and not Google Forms?

Microsoft Forms is part of the Microsoft 365 services that are provided by �� to its community members, so it is supported by IT Services. It is also safer in matters of privacy issues.

I'm not familiar with MS Forms. How do I use it?

Here is comprehensive training page that provides step-by-step guideline on how to create and set up a form on Microsoft Form.

Additionally, you can also check out the LinkedIn-Learning video series on Microsoft Form, as well as their quick tips to further enhance your proficiency in using the tool.

Access Microsoft Forms

Microsoft Stream

Pierre-Yves Vasener — Tue, 10 Jan 2023 14:17:54 +0000

Microsoft Stream is a video service where all �� Community members can upload, view and share videos securely. You can share recordings of classes, meetings, presentations, training sessions, or any other video you see fit. This service, in the same way as YouTube, allows you to comment on a video, add time codes in comments and descriptions so as to refer to a specific section. It can be used to record a class from Teams, but also conferences and meetings with colleagues.

Features

Get started – Learn about trending videos and channels, how to use the navigation bar, invite your colleagues to see your videos or incite them to upload theirs.
Create content – Upload videos and modify their data (title, description, etc.) Add subtitles and set up permissions to decide who can see your content.
Trim a video – Edit your video so that you choose which passages to show your audience.

Share a video with your colleagues, students or classmates by email or sending them a link.
Manage privacy settings – Choose who can see your video.
P ut a video in another Microsoft app – Insert your videos in Teams, OneNote, PowerPoint and Sway.

Training Resources

Frequently Asked Questions

Why use Microsoft Stream and not YouTube?

Microsoft Stream is part of the Microsoft 365 services that are provided by �� to its community members, so it is supported by IT Services. It is also safer in matters of privacy issues.

Where are the training pages on Stream?

To begin using Stream, we recommend checking out a helpful video series available on LinkedIn Learning

ON YOUR DESKTOP, FROM THE WEB

Log in to https://www.office.com/ with your �� email address and password.
Click Stream to launch the application.

ON YOUR MOBILE, WITH THE APP

You may also use the Stream app, available for iOS, Android, and Windows Phone 10 from their respective app stores.

Access Microsoft Stream

Microsoft OneDrive

Pierre-Yves Vasener — Tue, 10 Jan 2023 14:13:21 +0000

OneDrive is the Microsoft cloud service that connects you to all your files. It lets you store and protect your files, share them with others, and get to them from anywhere on all your devices.

Features

Upload and save your files and folders either from your desktop or from other Microsoft applications. These documents can be personal or shared with your colleagues. Learn also how to synchronize your files from your desktop to the cloud and vice versa.
Manage files and folders – Create and search for files and folders and backup important computer files. See how to set up the OneDrive sync app in Windows and in Mac.
Collaborate on Files – Share files with colleagues and edit them together for collaborative work.
Use OneDrive from your mobile – Stay connected, managing files and folders directly from your mobile device.

Training Resources

Frequently Asked Questions

How much storage space do I have on OneDrive?

As an �� member, you have one terabyte (1 TB) worth of storage space (the equivalent of 200 hours of video content) that you may use. That is a lot of space!

Why use Microsoft OneDrive and not Dropbox, Google Drive or any other service?

OneDrive is part of the Microsoft 365 services that are provided by �� to its community members, so it is supported by IT Services. It also benefits of specific safety features we have set up to protect your data.

How to use OneDrive?

To get started with OneDrive, Microsoft provides a comprehensive training page with detailed instructions on its various functions and setup.

For more in-depth knowledge, you can also check out this course on OneDrive course available on LinkedIn Learning. Additionally, you can also visit this video series for quick tips.

Knowledge Base Articles

Title	Type
How to connect to OneDrive	How-to

DESKTOP AND MOBILE

For the best experience, we recommend using the OneDrive app:

Download the OneDrive app for Windows or Mac.
Mobile apps are available for iOS, Android, and Windows Phone 10 from their respective app stores.

ON THE WEB

Log in to https://www.office.com/ with your �� email address and password.
Click OneDrive to launch the application.

Access Your OneDrive

Microsoft Teams

Pierre-Yves Vasener — Tue, 10 Jan 2023 13:35:08 +0000

Microsoft Teams is our the hub for team collaboration in Microsoft 365. It integrates the people, content, and tools your team needs to be more engaged and effective.It allows you to create and share content, as well as collaborate with colleagues or fellow students. It is the official communication and collaboration tool at ��. This application can help you manage your classes online, organize and participate in online meetings, chat and share your screen with your audience.

Features for everyone at ��

Chat – Have private one-on-one or group conversations via text, audio, or video.
Meetings – Schedule and invite �� and non-�� participants to audio/video conference-based meetings. Teams meeting invitations synchronize automatically with Outlook calendar.
Activity Feed – View recent activities in Teams and search for specific conversations, files, people, and more.

Channels – Focus your Team's discussions by creating topic- or project-specific channels to hold conversations, have meetings, and collaborate on files.
Files – View, edit and collaborate on OneDrive files inside of Teams.
Tabs – Add content or features to a chat or channel. Tabs can include websites, Office 365 applications, and select non-Microsoft content.

Planner tab – Organize shared lists of tasks and collaborate on them with your Team.

Add an App to Teams – Add a bot, tab, connector, or messaging extension to Teams. To do so:

> Click Apps in the bottom-left corner of Teams.

> From there, you can browse available apps or search for a specific one.

Especially: Try the Who app, you will love it. The Who app is linked to �� directory, which allows you to search for people in �� by name or by topic.

Faculty: Use Teams Classes to collaborate with your students

Teams includes additional features to interact with your students:

Quick Start Guide with Teams for Education (PDF)

Assignments – Distribute and assess tests, homework and quizzes.

> Please note: at the moment, this feature is very lightweight. That's why we recommend using Blackboard Learn for assignments.

Class Notebook – Share class information and resources. If students post work in the class notebook, it will only be visible to themselves and their professors.

Students: Find your classes on Teams

Training Resources

Frequently Asked Questions

How to Unarchive an Archived Team

1- In the Teams App, go to your Teams

2- On the top right click on the 3 dots

3- Select “ Your Teams and Channels”

4- Scroll down and expand the “Archived” list

5- Select the team that you wish to unarchive

6- Click on the 3 dots on the rightmost of the team (you may need to maximize your screen)

7- Click on “Restore Team” The team will now appear under your active teams.

.The team will now appear under your active teams.

How do I install Teams on my personal device?

Laptop: Download and install the application here: https://teams.microsoft.com/downloads

Mobile device: Install Teams for free in the App Store (iOS) and Google Play (Android)

Once the app is on your device, click on the Teams icon

How do I schedule a Teams meeting from Outlook?

Go to https://www.office.com/ using your web browser
Click on the Outlook icon
Go to your calendar

Double click on the day and hour you wish to set up a meeting with your class. You can also repeat it for several days of the week with the "Repeat" option.

Give a title to your meeting (ex: Class)
Put the class code in the section “Invite attendees” (ex: cm1005) or individually add students.
It is important to select “Teams meeting” in the dropdown menu on the right (next to the room/location field)
Your students will automatically receive an email with the same link to click on.

How do I communicate with students during a Teams meeting?

Once you join the web conference, hover your mouse to see the navigation bar that includes several options:

From left to right: turn on/off your camera, mute/unmute your microphone, share your screen, chat with attendees, and show participants.

We strongly recommend that you mute all participants to avoid background noises, choosing “Mute all” at the top of the right sidebar.

They can ask you questions via chat, or unmute themselves if they have questions.

How do I project a video or an audio recording during my meeting on Teams?

Videos embedded in a PowerPoint presentation will not play if you are in PowerPoint presenter mode. We recommend you share your entire screen (screen #1) to show your entire desktop and play a YouTube video on it. For better experience, we recommend you share the link with attendees (in the Teams chat) so they can stream the video directly on their devices.

You can also broadcast a DVD if you like. As long as you see it on your own screen, attendees will see it as well as long as you share your entire screen with them.

How do I record a meeting in Teams?

Click the three dots on the floating bottom bar > Record web conference or “stop recording”. The video will take some time to appear in the Teams general conversation.

The recorded file is stored on Stream, the video streaming service in Office 365:

Go to https://www.office.com/ and sign in.
Click on the Stream icon searching the app clicking the arrow “All apps.”

Click “My content.”

Notes:

Teams meeting recordings are also available in a directory names 'Recordings' in your OneDrive.
Recordings expire and are deleted after 120 days. Feel free to save a copy if you want to get them longer.

How do I set myself as the sole presenter and manage the "lobby" in Teams?

Setting yourself as sole presenter means that your have complete control over your presentation and students cannot take control of the screen.

Go to your Teams calendar and double click on your meeting. You will see the link that will lead you to your web conference "Join Microsoft Teams Meeting."
Click the “Meeting options” underneath.

These options will allow you to:

Manage “the lobby” which puts attendees in a waiting room before you accept them all at once.
To be the sole presenter of your class clicking on "Only me" in the drop down menu next to "Who can Present?"

Important: We strongly recommend you set up these options before your meeting. If a student needs to present, we advice you ask your him or her to send you his/her presentation in advance and that you go through with him/her while s/he unmutes him/herself.

Will my students be able to hear me comment over a video or audio recording I am playing on Teams?

Yes, as long as your sound is not muted during the recording.

What should I do if one of my attendees cannot connect to Teams during an online class?

Ask them to check their internet connection. If they still run into issues, tell them to contact our support team.

How can I check attendance during my online course in Teams?

Once you join the meeting, hover over the floating bottom bar
Click on the icon labeled “show participants.”
A bar on the right will show all participants

We recommend you take a screenshot of that sidebar for future reference if needed. Here is how to take a partial screenshot on PC and on Mac.

How do I schedule a Teams meeting from Teams?

Go to your Teams calendar (you will see the icon in the left sidebar)

Double click on the day and hour you wish to set up a web meeting or click "New Meeting."

Give it a title (ex: Class)
Set up the day and time (be careful about the time zone)

You don't have to add required attendees, especially if you just mean to set up a meeting for your class. You may however add attendees if you need another faculty or staff member to be present during the meeting.

To notify your whole class that a meeting is set up, type the code or name of your class in "Add channel", then select "General."

You can also only invite only one of the channels (sub-groups), if you have created some.

You can add instructions in the paragraph box below, and even add links.

Don't forget to save your meeting on the top right corner so that it appears in your calendar.

All members will also be notified in the General conversation of your Team. That's why it is important that students check Teams on a very regular basis.

Your Team members will also be notified by email on Outlook.

Where are the training pages for Teams?

You can find the Microsoft training pages here.

You can also go to this LinkedIn-Learning learning path along with quick tips to help you navigate and use the tool efficiently.

How can a faculty member activate a class Team in Microsoft Teams ?

�� ITS synchronizes the course before the beginning of the semester with Microsoft teams.

Faculty members will be able to see their courses in their Teams list, but students will not see them unless they have been activated by the professor.

We will show in this tutorial you how to activate the course Teams:

1- Open Microsoft Teams and click on Teams icon in the sidebar

2- Locate the class team you want to activate and click on it to open it.

3- On the top of the class team, click on Activate button

How can I avoid background noise when using Teams?

As a presenter, you can mute and un-mute participants to avoid background noise.

Click on "Show participants" in the floating bottom bar"
"Mute All"

DESKTOP AND MOBILE

For the best experience, we recommend using the Teams apps:

Download the Teams app for Windows or Mac.
Mobile apps are available for iOS, Android, and Windows Phone 10 from their respective app stores

ON THE WEB

Log in to https://teams.microsoft.com/ with your �� email address and password.
Click Teams to launch the application.

Access Microsoft Teams

Microsoft 365

Pierre-Yves Vasener — Thu, 08 Dec 2022 09:29:11 +0000

You can access the Microsoft Basics video training webpage by clicking here. These videos cover the essential features of Office applications like Word, Excel, and PowerPoint, providing step-by-step guidance to enhance your skills.Visit LinkedIn Learning to access the tutorials and empower yourself with the knowledge and skills for Microsoft 365.

You can also explore the LinkedIn video tutorial for Microsoft 365 which guides and elevates your proficiency in using the tools.

Knowledge Base Articles

Title	Type
Adding a Shared Mailbox in Outlook	How-to
Comedian Tells you what NOT to do with your PowerPoint Presentation	Quick Tip

Access Microsoft 365

The American University of Paris - Collaboration Tools

Microsoft Whiteboard

Features

Training Resources

Microsoft Sway

Features

Training Resources

Microsoft OneNote

Features for everyone at ����������

Professors: Make the most of the Class Notebook

Students: Organize your courses and work efficiently

Staff & Faculty: Collaborate with colleagues

Training Resources

Microsoft Forms

Features

Training Resources

Frequently Asked Questions

Microsoft Stream

Features

Training Resources

Frequently Asked Questions

Microsoft OneDrive

Features

Training Resources

Frequently Asked Questions

Knowledge Base Articles

Microsoft Teams

Features for everyone at ����������

Faculty: Use Teams Classes to collaborate with your students

Students: Find your classes on Teams

Training Resources

Frequently Asked Questions

Microsoft 365

Knowledge Base Articles

Features for everyone at ��

Features for everyone at ��